Larry James' CelebrateIntimateWeddings BLOG

Friday, November 20, 2009

The Best Use of 10% of Your Budget: Hire a Coordinator!

Amy Bacon, Guest Author

Do you need a Wedding Planner? The answer is a resounding, “Yes!”

Be realistic about the time you really have to devote to putting together the sort of wedding you want. If you have lots of spare time, you may be able to pull it off. Interesting enough, most Brides simply don’t think they can afford a planner (silly Brides!), and it’s the one vendor they WISH they’d spent a portion of their budget on. Ask a recent bride, she’ll tell you the same!

Here are some good reasons we believe that tell the story of why you should hire a wedding planner:

• You’re planning your wedding in another city or state.

• You have special needs, such as finding a place of worship that will accommodate a mixed- religion ceremony, or would like to track down a caterer who can prepare a diabetic-friendly, or vegan/vegetarian menu.

• Both you and your fiancé work long hours and/or travel frequently for business, and you want a big, blow out event; but who can make the time for all the detail work AND end up a nice woman, when it’s all said and done?

• You don’t particularly like hassling with little details; you’re a “big picture” person.

• You want someone else to do the leg work for you! As an example: your coordinator/planner, after spending time with you knows what your budget and needs are and sets appointments with vendors they think will be a good match. You don’t waste your time looking for vendors by going on appointments that are a total waste of time based on price points, or your budget/vision.

• You’d like to be able to purely enjoy your day with no worries regarding any issues that will undoubtedly transpire.

A wedding planner can actually SAVE you money – Most planners will be able to get you discounts with different vendors that they work with on a regular basis (baker for your cake or cupcakes, catering, photography, flowers, videographer, officiates, and even at venues)!

Brides: You need a “Day-Of” coordinator; you just don’t realize it!

Why? Well firstly, you’re hosting the biggest party of your life! (How many people can you imagine would throw a formal, sit-down party for over 50 people and not hire help? Exactly!). Secondly, we know how perfect you’d like everything to be and we know after years of experience, a Bride cannot sanely be in 8 places at one time and truly enjoy her day. Thirdly, your choice of reception site may have a Catering Manager, but it’s really not her job to be sure you stay on schedule or to wrangle!

Our “Day-Of” Wedding Consulting Service will afford you a sense of control and ease, allowing you the opportunity to relax, enjoy and be in the moment:

• Complete oversight for your Rehearsal and Wedding Day

• On-site meetings prior to the Wedding to ensure placement of flowers, gift books, etc

• We’ll keep you completely on Schedule the Day-Of

• We’ll make sure each attendant knows their role for the ceremony

• Ring Bearer and Flower Girl Tutoring

We communicate with every contracted Vendor prior and the day of, ensuring all requirements are met. They will know exactly where to be and what the bride’s and grooms expectations are.

We’ll make sure your photographer and videographer get the Photos and Reel from your Shot Lists, etc.

Cuing the music, the procession and more.

Why Hiring a Wedding Planner is imperative…

While you may not need someone to assist with the menu or your dress or color choices or any number of your dream desires for your wedding day, we strongly advise hiring a “Day-Of” coordinator, who at the very least will assist you for some months prior to and the Day-Of; we’re here to assist and as much or little as you like!

What is a “Day-Of” Coordinator? For example: a month out we will meet with you, help finalize contracts and your desires for placement and decoration; the time line on your wedding day and so much more. We make all the follow up phone calls, we do all the organizing so that on the Day-Of your wedding, you’ll have one or two main people (depending upon the size of your wedding), to answer any and all questions, maintain the day’s flow and to be sure you and your groom really enjoy your day.

If you’re thinking you can handle all this yourself; consider that it may sound easy; certainly seems like something you can handle and it very well may be, but if you want people running up to you the whole day asking:

• “What time will the limo be here?”

• “Aunt Jo and Uncle Charles from NYC are lost; how do they get here?”

• “Little Eric, where’s the ring pillow?”

• “When are we supposed to line up?”

• “Where’s Tiffany; your Mom, your Cousin Ilene, the Catering Manager?”

• “What time are you going to throw the bouquet?”

• “Should we ask Earl (who drank too much and is disrupting guests) to leave?”

• …and more; then by all means, run your wedding day yourself!

If, however, you’d like to be kept out of this mix, free to spend time with your attendants, your guests and your new husband, then please reconsider. Even if you’re the “Anti-Bride”, there are still lots of things you’ll really want help with and with the cost of an average “Day-Of” coordinator being typically less than approximately 10% of your overall budget; it’s really affordable. We can save you money, too! Ask us how.

amybaconWe will be sure everything runs smoothly, that you are insulated from the stress that transpires on your Wedding day; when it’s all about you, not about everyone and everything else.

Copyright © 2009 – Mrs. Amy Bacon. Reprinted with Permission. You will find Mrs. Hancock’s Wedding Planners and Consultants, kind, professional, knowledgeable, helpful and excited to be of service. They won’t break your budget either! Please contact their office at 602-234-1200 and speak with Mrs. Hancock or Mrs. Amy Bacon for a free consultation. Visit their Website at:

Larry James is a non-denominational minister and performs the most “Romantic” wedding ceremony you will find anywhere! Every wedding ceremony is customized to your complete satisfaction. Call to check availability: 480-998-9411 or 800-725-9223. You will find more than 445 pages of Wedding ideas, tips (90 tips and growing), ceremonies, and more at: Something NEW about weddings is posted every 4th day on this Wedding BLOG. Check Larry’s availability for your wedding.

Subscribe to Larry’s FREE monthly “LoveNotes for Lovers” eZINE. Contact:, P.O. Box 12695, Scottsdale, AZ 85267-2695. –

NOTE: All articles, “LoveNotes” and wedding tips written by Larry James listed in this Wedding BLOG are available for reprint in magazines, periodicals, newsletters, newspapers, eZINEs, on the Internet or on your own Website. Click here for details.


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